General Terms and Conditions
These general terms and conditions of use for taking part in events and ordering goods govern the legal relationship between the customer and the Swiss Academy of Sciences (hereafter SCNAT) as organiser/vendor, and form a constituent part of SCNAT’s confirmation of booking procedure. These general terms and conditions apply to every contract concluded for events (conference, workshop, meeting, etc.) at the online shop.
At the SCNAT online shop, the customer declares his agreement to the general terms and conditions by checking the box marked “I have read and accepted the general terms and conditions”.
2. 1. Conclusion of the contract, additional participants and payment
Registration is binding upon the customer. The contract between the customer and the organiser is concluded when registration is accepted unconditionally. If the customer makes a reservation for additional participants, he assumes both his own and their contractual obligations, particularly with respect of payment of the purchase price.
The services are defined in the specification in the leaflet or on the event’s website. Special requests will only constitute part of the contract if they are confirmed unconditionally in writing by SCNAT.
In the online shop the total is payable by PostFinance e-finance, PostFinance Card or credit card (MasterCard or Visa) on booking. If you choose to pay your registration to an event by Invoice (Bank transfer), the total is payable at the latest until the registration deadline of said event.
2. 2. Cancellation of bookings for events
The following refunds will be made on cancellation of attendance:
- Up to 7 days before the event: 100% of the price paid
- Up to 3 days before the event: 50% of the price paid
- Less than 3 days before the event: No refund
- No show: No refund
- Accident/illness: The full price paid will be refunded on production of a medical certificate
2. 3. Prices
All prices include VAT at the statutory rate. The right to revise the quoted prices is reserved. The price in each individual case is binding.
2. 4. Changes to programmes and prices
The organiser expressly reserves the right to revise details in leaflets, specifications and published prices before an event. Should this be the case, the customer will be informed of the changes.
Programme changes after booking, but prior to commencement of the event: The organiser reserves the right to change the programme of the event or individually agreed services, also in the interests of the customer, if force majeure or an occurrence which could not be foreseen or avoided despite due care make this necessary. The organiser will endeavour to provide equivalent services. The customer will be informed of such changes as quickly as possible.
Rights of the customer in the case of changes to the programme after conclusion of the contract: If the amendment to the programme or individually agreed services entails a major change, the customer has the following rights: a) Acceptance of the change to the contract, b) Cancellation of the contract in writing within five days of receipt of notification and reception of immediate refund of the price already paid.
2. 5. Cancellation of the event
Number of participants: A minimum number of participants is required for an event. The organiser reserves the right to cancel the event no later than three days in advance, if the minimum number of participants is not reached.
Compelling reasons: If compelling reasons, such as force majeure, natural disasters, civil commotion, strikes, governmental measures, epidemics, etc. make the safe conduct of the event difficult or impossible, the organiser will inform the customer of its cancellation as quickly as possible.
Alternative event: In both cases, the organiser will endeavour to offer the customer an equivalent alternative event. Should the customer not attend it, amounts already paid will be refunded immediately. Further claims are precluded.
2. 6. Liability and insurance
SCNAT will not assume any liability for any material damage or bodily harm whatsoever, during or after the event. The customer bears personal responsibility for concluding sufficient property, health and accident insurance.
2. 7. Complaints
Should the customer wish to assert claims against the organiser for shortcomings, refunds or compensation, he must do so in writing within 30 days of the end of the event. Any evidence must be enclosed with the complaint. Any claim will be time-barred once 30 days have elapsed since the end of the event.
2. 8. Data protection
Data disclosed by the customer will only be processed in connection with the conclusion and implementation of the contract. Data may be disclosed to service providers insofar as this may be necessary for the fulfilment of the contract. By registering for an event, the customer has the possibility to declare his consent to being informed about the organiser’s future events, until consent is withdrawn in writing.
When an order is received, data such as order or customer numbers will be transferred to the vendor’s server. To prevent disclosure of the data to unauthorised parties, the vendor will encrypt it using a Secure Socket Layer (SSL) security system. All conventional browsers support SSL
3. Applicable law and court of jurisdiction
Swiss law will apply exclusively to the legal relationships. The court of jurisdiction is Bern.
The supplier of and contracting party for the goods and services offered is:
Swiss Academy of Sciences (SCNAT)
House of Academies
Tel +41 31 306 93 00